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Event Coordinator

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Temporary Central London 22nd November 2024 Reference: 934478
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About the role.

Freelance Event Coordinator
6-Month Contract | December–May | Flexible Hours

Details:
  • Contract Duration: 6 months (December–May).
  • Part Time
  • Location: Onsite during event days, with flexible working hours for planning and follow-up.
  • Pay Rate: Please share your availability and rates when applying.

We are seeking an experienced Event Coordinator to support an prestigious education and arts organisation in delivering a series of high-profile flagship events. This is an exciting opportunity to play a pivotal role, ensuring that the events are executed to the highest standards and provide an exceptional audience experience.

About the Role
The successful candidate will work closely with content leads, suppliers, and stakeholders to manage all aspects of event planning, execution, and post-event evaluation. With flexibility to manage their time, the coordinator must also be present on event days to ensure smooth delivery.

Key Responsibilities:
  • Develop and monitor event project plans.
  • Manage invitations, guest lists, and RSVPs.
  • Liaise with catering, facilities, and AV teams.
  • Collaborate with content leads on choreography and agendas.
  • Oversee run-throughs, rehearsals, and event-day operations.
  • Map the visitor journey to ensure seamless experiences.
  • Coordinate with high-profile individuals and VIP attendees.
  • Support post-event evaluation and reporting.

What We’re Looking For:
  • Strong project management and organizational skills.
  • Experience in event coordination and working with suppliers.
  • Excellent communication and stakeholder management abilities.
  • Confidence in handling high-profile individuals and complex schedules.
  • A proactive approach to problem-solving and attention to detail.
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Freelance Event Coordinator
6-Month Contract | December–May | Flexible Hours

Details:
  • Contract Duration: 6 months (December–May).
  • Part Time
  • Location: Onsite during event days, with flexible working hours for planning and follow-up.
  • Pay Rate: Please share your availability and rates when applying.

We are seeking an experienced Event Coordinator to support an prestigious education and arts organisation in delivering a series of high-profile flagship events. This is an exciting opportunity to play a pivotal role, ensuring that the events are executed to the highest standards and provide an exceptional audience experience.

About the Role
The successful candidate will work closely with content leads, suppliers, and stakeholders to manage all aspects of event planning, execution, and post-event evaluation. With flexibility to manage their time, the coordinator must also be present on event days to ensure smooth delivery.

Key Responsibilities:
  • Develop and monitor event project plans.
  • Manage invitations, guest lists, and RSVPs.
  • Liaise with catering, facilities, and AV teams.
  • Collaborate with content leads on choreography and agendas.
  • Oversee run-throughs, rehearsals, and event-day operations.
  • Map the visitor journey to ensure seamless experiences.
  • Coordinate with high-profile individuals and VIP attendees.
  • Support post-event evaluation and reporting.

What We’re Looking For:
  • Strong project management and organizational skills.
  • Experience in event coordination and working with suppliers.
  • Excellent communication and stakeholder management abilities.
  • Confidence in handling high-profile individuals and complex schedules.
  • A proactive approach to problem-solving and attention to detail.